Operations Billing Coordinator

The Billing Coordinator is responsible for ensuring the accurate and timely preparation of monthly invoices for assigned cases; researching and following up on invoice questions; managing corrections and providing timely resubmission of rejected invoices; and producing summary reports. The Billing Coordinator validates the billing rates and travel receipts and ensures the billing requirements listed in this statement of work and government-required reporting are accurate. The position is in Virginia.

Invoice Generation:

• Generate accurate and timely invoices for services rendered or products delivered.
• Ensure all billing documentation is complete and complies with company policies and client agreements.
• Verify billing data accuracy before submission.
• Billing Analysis:
• Conduct regular reviews of billing statements to identify discrepancies and resolve issues promptly.
• Collaborate with relevant departments to investigate and correct billing errors.
• Client Communication:
• Maintain effective communication with clients regarding billing inquiries and discrepancies.
• Provide timely and courteous responses to client billing-related concerns.
• Payment Processing:
• Record and monitor incoming payments.
• Reconcile payments with invoices and resolve any discrepancies.
• Record Keeping:
• Maintain organized and up-to-date records of billing transactions.
• Ensure confidentiality and security of financial information.

Reporting:

• Prepare and present regular reports on billing activities, outstanding balances, and other relevant financial metrics.

Collaboration:

• Work closely with the finance department, sales, and other relevant teams to ensure a smooth billing process.
• Provide support during audits by supplying necessary documentation and information.

Process Improvement:

• Identify opportunities for process improvement in billing procedures and contribute to the implementation of efficient billing systems.

• Minimum of four years of billing experience, to include accounts receivable or accounts payable experience.
• Bachelor’s degree in finance, Accounting, Business, or a related field preferred.
• Proven experience as a Billing Coordinator or in a similar role.
• Strong attention to detail and numerical accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in relevant billing and accounting software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of relevant laws and regulations regarding billing practices is a plus.

This position description is a general outline of the responsibilities and qualifications required for the role of Billing Coordinator and may be subject to modification based on organizational needs.

Typical Office Environment